1. Introduction

1.1 We are committed to safeguarding the privacy of our website visitors (precice.org and precice.discourse.group), service users (users of the preCICE software and participants of preCICE events).

1.2 This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.

1.3 In this policy, “we”, “us” and “our” refer to the preCICE team. For more information about us, see Section 14.

2. Attribution

2.1 This document was created using a template from SEQ Legal/Docular.

3. The personal data that we collect

3.1 In this Section 3 we have set out the general categories of personal data that we process.

3.2 We may process data enabling us to get in touch with you (“contact data”). The contact data may include your name, email address and/or social media account identifiers.

3.5 We may process information contained in or relating to any communication that you send to us or that we send to you (“communication data”). The communication data may include the communication content and metadata associated with the communication.

3.6 We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths. The source of the usage data is our analytics system https://plausible.io/precice.org by plausible.io. See https://plausible.io/data-policy for more information.

3.6 We may process information when you register for an event such as a workshop or conference (“event registration data”). Event registration data may include your name, email address, affiliation and biography.

4. Purposes of processing and legal bases

4.1 In this Section 4, we have set out the purposes for which we may process personal data and the legal bases of the processing.

4.2 Operations - We may process your usage data for the purposes of operating our website. The legal basis for this processing is our legitimate interests, namely the proper administration of our website. We may process your registration data for the purposes of operating an event. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

4.3 Publications - We may process your communications data for the purposes of publishing such data on our website and elsewhere through our services in accordance with your express instructions. The legal basis for this processing is consent.

4.4 Relationships and communications - We may process contact data, and/or communication data for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing) by email and providing support services. The legal basis for this processing is our legitimate interests, namely communications with our website visitors, service users, the maintenance of relationships, and the proper administration of our website and services.

4.5 Research and analysis - We may process usage data for the purposes of researching and analysing the use of our website. The legal basis for this processing is our legitimate interests, namely monitoring, supporting, improving and securing our website.

5. Providing your personal data to others

5.1 Your contact and communication data will be collected, processed and stored using the mailman system of the Department of Computer Science at the University of Stuttgart. You can manage your subscription preferences for the preCICE mailing list at https://mailman.informatik.uni-stuttgart.de/mailman/listinfo/precice.

5.2 Your contact and communication data when using the preCICE online forum precice.discourse.group will be collected, processed and stored by Civilized Discourse Construction Kit, Inc. You can find information about the online forum providers’ privacy policies and practices at https://www.discourse.org/privacy.

5.3 Your registration data will be stored on a secure and access-restricted instance of Nextcloud hosted by the Institute for Parallel and Distributed Systems (IPVS) at the University of Stuttgart.

5.4 In addition to the specific disclosures of personal data set out in this Section 5, we may disclose your personal data to others where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

6. International transfers of your personal data

6.1 In this Section 6, we provide information about the circumstances in which your personal data may be transferred to a third country under EU data protection law.

6.2 Our website is hosted by Github, Inc. and the hosting facilities for our website are situated in the US. Transfers to the US will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the competent data protection authorities, a copy of which you can obtain from https://docs.github.com/en/github/site-policy/github-data-protection-agreement-non-enterprise-customers#attachment-1–the-standard-contractual-clauses-processors.

6.3 Civilized Discourse Construction Kit, Inc., the supplier of our online forum precice.discourse.group is situated in the US. Transfers to the US will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the competent data protection authorities, a copy of which can be obtained from https://www.discourse.org/forms/dpa.

6.4 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

7. Retaining and deleting personal data

7.1 This Section 7 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

7.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

7.3 We will retain your personal data as follows:

  • (a) contact data will be retained for a minimum period of 1 month following the date of the most recent contact between you and us, and for a maximum period of 2 years following that date;

  • (b) communication data will be retained for a minimum period of 1 month following the date of the communication in question, and for a maximum period of 2 years following that date.

  • (c) event registration data will be retained for a minimum period of 1 month following the date of the communication in question, and for a maximum period of 2 years following that date.

Usage data, as a category of personal data in the context of this privacy policy, will not be retained after collection. Upon collection usage data is processed in such a way that it does not relate to a natural person and is therefore not considered personal data under GDPR, see https://plausible.io/data-policy for details.

7.4 Notwithstanding the other provisions of this Section 7, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

8. Your rights

8.1 In this Section 8, we have listed the rights that you have under data protection law.

8.2 Your principal rights under data protection law are:

  • (a) the right to access - you can ask for copies of your personal data;
  • (b) the right to rectification - you can ask us to rectify inaccurate personal data and to complete incomplete personal data;
  • (c) the right to erasure - you can ask us to erase your personal data;
  • (d) the right to restrict processing - you can ask us to restrict the processing of your personal data;
  • (e) the right to object to processing - you can object to the processing of your personal data;
  • (f) the right to data portability - you can ask that we transfer your personal data to another organisation or to you;
  • (g) the right to complain to a supervisory authority - you can complain about our processing of your personal data; and
  • (h) the right to withdraw consent - to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.

8.3 These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://edpb.europa.eu/our-work-tools/general-guidance/gdpr-guidelines-recommendations-best-practices_en.

8.4 You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out below.

9. About cookies

9.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

9.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

9.3 Cookies may not contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.

10. Cookies that we use

10.1 We do not use cookies.

11. Cookies used by our service providers

11.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

11.2 We use Discourse by Civilized Discourse Construction Kit, Inc., to provide the online forum precice.discourse.group. This service uses cookies for authentication and status, personalisation and security. You can view the privacy policy of this service provider at https://www.discourse.org/privacy. The relevant cookies are: List of Discourse cookies.

12. Managing cookies

12.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

12.2 Blocking all cookies will have a negative impact upon the usability of many websites.

13. Amendments

13.1 We may update this policy from time to time by publishing a new version on our website.

13.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

13.3 We may notify you of significant changes to this policy by email.

14. Our details

14.1 This website is owned and operated by the preCICE team.

14.4 You can contact by email, using Benjamin[dot]Uekermann[at]ipvs[dot]uni-stuttgart[dot]de.

15. Representatives

15.1 Our representative within the EU with respect to our obligations under data protection law is Benjamin Uekermann and you can contact our representative by Benjamin[dot]Uekermann[at]ipvs[dot]uni-stuttgart[dot]de.

16. Data protection officer

16.1 Our data protection officer’s contact details are: Christopher Lorenz, christopher[dot]lorenz[at]chlorenz[dot]ug